Archive for the ‘Business Management’ category

Assessing Management Teams

December 27th, 2011

Throughout the past year I’ve had the opportunity to attend a number of investment conferences where the panelists, looking down from the stage, give hopeful business owners advice on how to get their business funded. The routine is almost always the same at these events. Like Moses going up to the mountain, someone wearing a plaid shirt and jeans or a grey business suit with a high buttoned blouse, will raise their hand and ask the naive question “What are you looking for when you fund a business?” The question is naïve because; if you don’t know the answer to this question at this point you are not ready for a serious discussion with an investor. The answer that rolls off the lips of the panelists, like thunder echoing from the burning bush is often the same; “I look for Management, management, management.”

Personally, I would rather hear an answer like infrastructure, infrastructure, infrastructure but it’s the investor’s money and they certainly have the right to set their own due diligence priorities. If their primary concern during an assessment is management, then the burning question I would (and do) ask the investor after the conference becomes “How do you assess a business’s management team?” This is where I find the investor’s responses begin to sound naïve.

Let’s get rid of the first (and most naïve) answer, which I have heard from investors more than once. If you’re looking for an MBA or PhD as the primary criteria for assessing management it’s probably a very nearsighted response. If that’s your criteria, then you might as well go ahead and add a 3.9 GPA from an Ivy League school as well. Education alone isn’t a guarantee of success. Direct experience is a better determinant and domain experience might be even better but of course many people work in an industry for years but have never been in any form of entrepreneurial position in their life. Managing a business for years doesn’t mean you are ready to go out on your own and it’s often a recipe for disaster. What about the person with a great vision that has just patented some new disruptive technology. Their new technology will revolutionize the world but can they bring the technology to market profitably? Technologists aren’t always as successful as a Bill Gates or Steve Jobs. Should the person managing the business have a strong financial management background or marketing background or technical background? Arguments about who makes the better CEO, an engineer, an accountant or a salesman have been around for a long time and there are plenty of examples to justify the pros and cons for each one. The answer is that some or all of these are criterion that is needed but the reality is that you are not likely to find it all under one hat.

Management is a team effort and therefore management should be assessed as a team. Too often assessments are based solely on the Curriculum Vitae of the most senior individual. Assessing a management team requires looking at the sum of its parts. When performing due diligence on a management team, it’s important to first determine the skills needed for operating that business and then assess the combined skills of the management team against these requirements. After identifying the members of the management team, I assess each of member’s skills against nine operations infrastructure areas. This gives me a picture of the management team’s strengths and weaknesses telling me where there are holes in their capability. This method allows me to scale the assessment to match the criteria to the needs of the business. » Read more: Assessing Management Teams

The Advantages of Becoming a Macro Manager

December 21st, 2011

“When Alexander the Great visited Diogenes and asked whether he could do anything for the famed teacher, Diogenes replied: ‘Only stand out of my light.’ Perhaps some day we shall know how to heighten creativity. Until then, one of the best things we can do for creative men and women is to stand out of their light.” – John W. Gardner

Shine the light on creativity. Let the creative process work. Clearly define the goals and objectives. Give your employees support and freedom to reach those goals and then get out of their light. In this environment, team members will feel empowered to create new ideas and find creative solutions to old problems. Potential roadblocks will be anticipated and alternative routes quickly planned. Allowing a free-flow approach to work produces powerful enterprise – not busy work.

A former colleague, Sarah, at one time worked for city government. She told me a remarkable tale of appearance being more important than results. Sarah found she worked best when she organized her work and only kept what was essential on her desk. Her superior called her in to his office and informed her she did not seem to have enough work to do since her desk was virtually empty. Sarah shared her solution, ” I stacked folders, manuals and papers all over my desk and on the floor. I put post-it notes on my computer and desk. No one ever bothered me again regarding my workload.”

This is a classic example of micromanagement. Sarah’s boss didn’t like employees to stand out or look like they were not part of his “work model.” He clung to arbitrary, pre-established norms that went beyond performance. He was more concerned that Sarah looked like she was busy than he was about the quality or amount of work she actually accomplished. People work in different ways. Sarah prefers order and neatness. An effective leader focuses on outcome and productivity, not individual work habits. Simply looking busy is meaningless. When meeting with an employee to discuss performance, allow him or her to explain how they plan to meet deadlines and accomplish tasks.

Some managers may say they agree to try a different system or change ways to handle a problem. However, sometimes their words are hollow. Craig, a colleague, is an ordained minister. As you will see from his prior experience, sometimes it’s not only about keeping people busy, it is also about using deception to manage potential problems, creating the illusion of change and flexibility. Craig was hired as a resource for pastors and churches to facilitate change. The denomination had announced a number of changes, which Craig had explained. Ultimately Craig became frustrated because the promised changes didn’t happen. He explained to the Board Members how failure to follow through with the changes would result in a large slip in morale. He concluded, “The consensus of the Board was to let me go rather than manage the larger changes.”

Management can be downright hard at times. With a myriad of problems seemingly emerging from the telephone and leaking from the computer onto the desk, promised changes may seem like a great idea to stave off unrest. Craig’s experience demonstrates how a little deception can defraud a whole team. It was easy. Promise changes, but never actually make the changes. This is at best a temporary fix. Broken promises can only be explained away for a short time. Work relationships are like checking accounts. Each broken promise debits the Bank of Management Trust. A leader maintains a positive balance in the account by keeping his or her promises, no matter how small. Craig refused to run a negative balance and moved on with his life.

There are times when goals seem clearly defined, yet little progress is actually being made on a project. A creative manager can step in and work with the group to explore the cause and effect of current lack-luster efforts. This should be done in a non-confrontational manner, allowing each member to offer ideas, ponder results, and help find solutions.

I once owned a medium-sized manufacturing company that supplied the hospitality industry with framed art. We were having some serious issues with shipping finished artwork to clients. We had been using large cardboard boxes on wooden pallets. Damaged product was a common occurrence but nobody seemed able to think of a way to solve the problem. We had tried multiple ways of packing, many different types of protective wrapping and various strapping techniques.

Finally in frustration I presented the problem in an open staff meeting. A nineteen-year-old employee who had been working for me about three weeks asked a simple question, “How much do the boxes, pallets and protective wrapping cost? “ The teenager then came up with a solution that was elegant in it’s simplicity. He said, “Gosh, for that much money we could build wooden crates.” We were lost in the forest; he saw the tree! » Read more: The Advantages of Becoming a Macro Manager